Zoom

 

What is Zoom?

Zoom is a Video Conferencing Solution you can use for 1:1 Meetings, Team Meetings, Organizational Meetings, Conferences, and more! 

Signing up for your FNU Zoom account

Have you signed up for a Zoom account using your FNU email address? If not, follow the steps here: Zoom Sign-Up Instructions

After signing up for your FNU Zoom account you can access your Zoom profile by navigating to Apps > Zoom from the Banyan Tree Portal Page or via the following link (https://frontier.zoom.us/).

After creating your account, you need to:
1.) Install the Zoom Client for Meetings 
2.) Install the Zoom Scheduler Extension to schedule meetings with Google Calendar.

View the guides below to get started!

Zoom Guides

  • Install the Zoom Client for Meetings
    • Zoom Client for Meetings

      To join a Zoom meeting you need the Zoom Client for Meetings. Download the client from the Zoom Download Center: https://zoom.us/download

      Open the file you downloaded to install the client, then log in using Sign In with SSO or Sign In with Google.

      Sign In with SSO

      When prompted for the company domain, enter frontier (as shown below)

      Click Continue to log in.

      Sign In with Google

      Click Sign In with Google and you’ll be prompted to select your Google account. Select your FNU account to continue.

      If you are prompted to open web links with Zoom, click Open Zoom Meetings. You can also check the box to prevent being prompted every time.

      The client will open and will be logged in to the Google account you selected.

      Now you are ready to install the Zoom Scheduler extension so that you can easily create meetings in Google Calendar.

       
       
       
       
  • Install the Zoom Scheduler Extension (and default meeting settings)
    • Zoom Scheduler Extension

       

      To install the Zoom Scheduler Extension, click here, then click Add to Chrome.

      Once the Zoom extension is installed, sign in by clicking the extension and selecting Sign In with SSO or Sign In with Google.

       

      (If you don’t see the extension in Chrome, you may have to click the extension icon  in the upper-right corner of Chrome, then click the Zoom extension. Click the pin to keep the Zoom extension always visible on the Chrome toolbar. )

      After logging in to the extension, you can set up your default settings.

      Click the extension  and then click the gear icon.

      The page below will open, showing your default meeting settings. Use the information below to decide which settings are relevant to your meetings.

      Meeting ID

      Generate Automatically - Generates a random ID for the meeting (suggested)
      Personal Meeting ID - Uses your assigned Meeting ID (does not change)

      (Note: If you use your Personal Meeting ID for your meetings and do not use a password, this could allow users from different scheduled times to join the same meeting. It is suggested to use the option Generate Automatically to prevent this from happening.)

      Security

      Passcode

      Checked - Generate a random passcode
      Unchecked - No passcode generated

      Waiting Room

      When Participants join a meeting place them in a waiting room, and require the host to allow them individually. Enabling the waiting room automatically disables the setting for allowing participants to join before host.

      To enable Waiting Room, click the link to Change Settings on the Zoom web portal (https://frontier.zoom.us/profile/setting)

      Video

      Host

      On - Allow Host to enable the camera
      Off - Prevent Host from enabling the camera

      Participant

      On - Allow Participants to enable the camera
      Off - Prevent Participants from enabling the camera

      Audio

      Telephony - Use a phone for audio
      Computer Audio - Use computer audio for audio
      Both - Use either telephone or computer audio device for audio

      Options

      Require registration

      Check this option if your meeting will require registration. Instead of a join link for your participants, they will be provided a registration link.
      For more information on Meeting Registration, please see this article: https://support.zoom.us/hc/en-us/articles/211579443

      Enable join before host

      Allow participants to join the meeting without you or before you join.

      Mute participants upon entry

      Mute participants as they join the meeting. Participants can unmute themselves after joining the meeting. 

      Only authenticated users can join

      Restrict access to the meeting so that only signed-in users can join.

      For more information on Authentication profiles, please see this article: https://support.zoom.us/hc/en-us/articles/360037117472

      Automatically Record Meeting

      Select if you want to record locally (to your computer) or to the cloud.

      For more information on local and cloud recording, please see the following articles
      Local: https://support.zoom.us/hc/en-us/articles/201362473
      Cloud: https://support.zoom.us/hc/en-us/articles/203741855

      Include Invite Link in location field

      Inserts the Zoom link in the Location field of Google Calendar event.

      Alternative hosts

      Do you have a co-presenter? Consider adding them as an Alternative host so they have the same in-meeting abilities as you.
       

      Allow me to specify meeting options each time

      Enabled

      (It is highly suggested that you enable this option! This will allow you to edit future events that may require different settings.)

      Click Save Changes.

      Now you are ready to create Zoom meetings using Google Calendar!
       

       
       
       
       
  • Creating a Zoom Meeting using Google Calendar
    • Log in to Google Calendar

      Create an event for the desired time and date of your meeting. 
      Click More options to see more options for the event.

      On the More options page, click Make it a Zoom Meeting.

      The Zoom Meeting options will appear. Select the desired options for your meeting then click Continue.

      The Zoom link will be created and displayed in the event details and the location area if that option was selected in the Zoom Meeting options.

      Invite any desired guests and then save the event. 

      At the scheduled meeting time, you and your guests can join by clicking the link from the Calendar event.

  • Hosting a meeting
    • Before joining your meeting, make sure you are signed in to the Zoom Client for Meetings. If you are not logged in to Zoom when you join your meeting, you may not be recognized as the host. 

      To install the Zoom Client for Meetings follow the steps in the guide Install the Zoom Client for Meetings, located above.

      If you already installed the Zoom client, open the application on your computer and sign in. 

      After signing in, click the Zoom link from your calendar event.

  • How do I share content, such as a Powerpoint or video?
  • Joining a meeting?
    • Please watch the following video to learn how to join a Zoom meeting. (Click pop-out button in upper-right to view in fullscreen)

  • How do I access my Zoom recordings?
    • To access your Zoom recordings, navigate to Apps > Zoom from the FNU Portal Page: https://portal.frontier.edu/

       

      Click Sign In

      On the left-hand side of your Zoom profile, select Recordings

       

      Cloud Recordings are saved online, to your Zoom profile.

      1. Use the Date and Status filters and other search options to locate specific meetings.
      2. If your recording includes multiple files, click the link to view all files.
      3. To share the recording, click Share...
      4. The More option allows you to download all 6 files at once or delete the recordings.
      5. Click the Settings link in the upper-right to configure all recording options (https://frontier.zoom.us/profile/setting?tab=recording) .

      Local Recordings are saved to the computer you used to host your Zoom meeting. 

       

  • How do I use Zoom Virtual Backgrounds?
    • The virtual background feature allows you to display an image or video as your background during a Zoom Meeting.

      Virtual Backgrounds do not work with all hardware. Please refer to the system requirements for Virtual Backgrounds, here: https://support.zoom.us/hc/en-us/articles/360043484511-System-requirements-for-Virtual-Background

      1. Sign in to the Zoom desktop client
      2. Click your profile picture then click Settings.
      3. Select Virtual Background.
      4. Check I have a green screen if you have a physical green screen set up. You can then click on your video to select the correct color for the green screen.
      5. Click on an image to select the desired virtual background or add your own image by clicking + and choosing if you want to upload an image or a video. 
      6.  
      7. If prompted, click Download to download the package for virtual background without a green screen.
       
       
  • How do I use Breakout Rooms?
    • Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please. The host can switch between sessions at any time.

      To enable the breakout room feature for your own use:

      1. Sign in to the Zoom web portal. .
      2. In the navigation menu, click Settings. .
      3. Navigate to the Breakout Room option on the Meeting tab and verify that the setting is enabled. If the setting is disabled, click the toggle to enable it. If a verification dialog displays, choose Turn On to verify the change.

       

      After enabling breakout rooms, you will have the option to enable breakout rooms during your meeting. View the video below to see how to manage breakout rooms during a meeting.

  • How do I create polls in Zoom?
    • The polling feature for meetings allows you to create single choice or multiple choice polling questions for your meetings. You will be able to launch the poll during your meeting and gather the responses from your attendees. You also have the ability to download a report of polling after the meeting. Polls can also be conducted anonymously if you do not wish to collect participant information with the poll results.

      Please see the following Zoom guide to set up Polling in your meeting: https://support.zoom.us/hc/en-us/articles/213756303-Polling-for-meetings

Still Need Help?

If you want to find out more about Zoom features and how to use them, Zoom has great tutorial videos available via their Tutorials and Resources page. 

Click here to see Zoom Tutorials: https://support.zoom.us/hc/en-us/articles/206618765-Zoom-Video-Tutorials

Click here to see Zoom Resources or submit a ticket with Zoom Support: https://support.zoom.us/hc/en-us